Responsible for full cycle, high volume domestic and international accounts payable including journal entries and reconciliations. This individual will also match and verify accuracy between invoices, obtain approvals, ensure proper account and cost center coding. He/she will manage daily and weekly cash management, process weekly check runs, and interact with both external vendors and various internal departments to resolve discrepancies in timely fashion.
Job Skills and Abilities
High attention to detail and accuracy required
Must be numbers oriented
Possess analytical and research capabilities
Great communication, writing, typing, problem solving and excel skills are required.
Must have the ability to prioritize, multi-task and demonstrate leadership qualities
Quick learner and team player
This role requires a go-getter attitude and a willingness to take initiative
Accounts Payable Review and perform data entry of invoices.
Sort and match invoices with checks.
Set invoices up for payment. Reconcile vendor ledgers.
Monitor accounts to ensure payments are up to date.
Resolve invoice discrepancies.
Maintain vendor files.
Correspond with vendors and respond to inquiries in a timely fashion.
All foreign wires on behalf of
Write up manual warrants to process payment via wire in multicurrency USD, HKD, GBP, EURO, AUD, CAD & ILS for international offices
Ensure proper bank details are included
Obtain W-8/W-9 and confirmation of services prior to payments for
Enter the wires in the A/P system and provide allocations accordingly
Obtain approval of edit list from Corporate Accountants
Enter the wires on a daily basis and ensure to post all wires by the first week of the month for month end reconciliation
Apply payments from different bank accounts: USD, GBP, HKD, and EURO
Make copies and scanning of pertinent invoices for Accountants
Track new vendors and update tax binder for the foreign vendors
File invoices and maintain filing system
Respond to inquiries and research in a timely fashion American Express via A/P System
Obtain monthly Amex Corporate Purchasing Card support statements (PC1 & PC2) with backup
Request W8/W9 if it is a new vendor
Enter the invoices in the A/P system
Ensure proper sales/use tax are captured
Obtain approval of edit list from Corporate Accountant/Manager
Apply payments for CPC, MD Amex and BTA Amex cards
File invoices and maintain filing system Other
Prepare quarterly sales tax schedule
Responsible for year end 1099 preparation for the fund entities as applicable and work with the Tax Group and Fund Accountants to resolve issues.
Provide backup support to A/P Coordinators responsible for Corporate and Funds as needed
Other projects as assigned