Accounts Payable Coordinator

Job Function
Responsible for full cycle, high volume domestic and international accounts payable including journal entries and reconciliations. This individual will also match and verify accuracy between invoices, obtain approvals, ensure proper account and cost center coding. He/she will manage daily and weekly cash management, process weekly check runs, and interact with both external vendors and various internal departments to resolve discrepancies in timely fashion.

Job Skills and Abilities

  • High attention to detail and accuracy required

  • Must be numbers oriented

  • Possess analytical and research capabilities

  • Great communication, writing, typing, problem solving and excel skills are required.

  • Must have the ability to prioritize, multi-task and demonstrate leadership qualities

  • Quick learner and team player

This role requires a go-getter attitude and a willingness to take initiative

RESPONSIBILITY

  • Accounts Payable Review and perform data entry of invoices.

  • Sort and match invoices with checks.

  • Set invoices up for payment. Reconcile vendor ledgers.

  • Monitor accounts to ensure payments are up to date.

  • Resolve invoice discrepancies.

  • Maintain vendor files.

  • Correspond with vendors and respond to inquiries in a timely fashion.

  • 1099 preparation

  • All foreign wires on behalf of

  • Write up manual warrants to process payment via wire in multicurrency USD, HKD, GBP, EURO, AUD, CAD & ILS for international offices

  • Ensure proper bank details are included

  • Obtain W-8/W-9 and confirmation of services prior to payments for

  • Enter the wires in the A/P system and provide allocations accordingly

  • Obtain approval of edit list from Corporate Accountants

  • Enter the wires on a daily basis and ensure to post all wires by the first week of the month for month end reconciliation

  • Apply payments from different bank accounts: USD, GBP, HKD, and EURO

  • Make copies and scanning of pertinent invoices for Accountants

  • Track new vendors and update tax binder for the foreign vendors

  • File invoices and maintain filing system

  • Respond to inquiries and research in a timely fashion American Express via A/P System

  • Obtain monthly Amex Corporate Purchasing Card support statements (PC1 & PC2) with backup

  • Request W8/W9 if it is a new vendor

  • Enter the invoices in the A/P system

  • Ensure proper sales/use tax are captured

  • Obtain approval of edit list from Corporate Accountant/Manager

  • Apply payments for CPC, MD Amex and BTA Amex cards

  • File invoices and maintain filing system Other

  • Prepare quarterly sales tax schedule

  • Responsible for year end 1099 preparation for the fund entities as applicable and work with the Tax Group and Fund Accountants to resolve issues.

  • Provide backup support to A/P Coordinators responsible for Corporate and Funds as needed

  • Other projects as assigned

Job #9438

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