Job Description
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Job Description Summary
Responsible for full cycle, high volume domestic and international accounts payable including journal entries and reconciliations. This individual will also match and verify accuracy between invoices, obtain approvals, allocation, and cost center coding. The candidate will manage daily and weekly cash management, process weekly payment runs, and interact with both external vendors and various internal departments to resolve discrepancies in timely fashion.
Job Skills and Abilities
• Understanding of 1099s and Sales & Use Tax treatment.
• High attention to detail and accuracy required.
• Must be numbers oriented.
• Understanding and handling of foreign currency translation and f/x rates.
• Possess analytical and research capabilities.
• Strong communication, writing, typing, problem solving and excel skills are required.
• Must have the ability to organize, prioritize, multi-task and demonstrate leadership qualities.
• Quick learner and team player.
• This role requires a go getter attitude and a willingness to take initiative.
Responsibilities
Management Company: 85%
• Monitor AP Inbox for submitted invoices and inquiries.
• Obtain fund allocations and applicable back-up as needed.
• Ensure that sales tax and 1099 notes are properly captured.
• Send invoices to AvidXchange for workflow approval.
• Batch invoices weekly for integration and process payments.
• Reconcile vendor ledgers through the aging report.
• Monitor accounts to ensure payments are up to date to avoid late fees.
• Analyze and resolve invoice discrepancies.
• Refer to workflow spreadsheet and chart of accounts when routing and allocating.
• Ensure vendor information (W-8/W-9 and banking details) are up to date.
• Correspond with vendors and respond to inquiries in a timely fashion.
• Track and update monthly invoice spreadsheet to ensure all invoices are received.
• Maintain pre-approval list for routine monthly/quarterly invoices.
• Follow-up internally on invoices pending approval.
• Allocate and reconcile suspense accounts to meet monthly/quarterly deadlines.
• Apply payment for monthly vendors that are paid by Treasury (Rent/USB/Health Equity)
• Allocate Standard Insurance (monthly).
Japan Subsidiary: 5%
• Receive invoices monthly from the Tokyo office and send to Avid workflow for approval, batching and integration to Great Plains Accounting System.
• Obtain approval of edit list from Corporate Accountant.
• Perform posting of transactions, apply payments and maintain electronic files.
• Reconcile vendor ledger through the aging report.
American Express via A/P System: 5%
• Obtain monthly Amex Corporate Purchasing Card support statements with backup.
• Request W-8/W-9 if it is a new vendor
• Enter the invoices in the A/P system and apply payments accordingly.
• Ensure proper sales tax is captured.
Other: 5%
• Other assigned tasks/projects
Education
BS-Accounting/Finance: Accounting
Work Experience
5 years