Job Description
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The company values their talented employees, and whenever possible strive to help one of their associates grow professionally before recruiting new talent to their open positions. If you think the open position you see is right for you, they encourage you to apply!
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Job Description Summary
Responsible for assistance with full cycle, high volume domestic and international accounts payable including journal entries and reconciliations. This individual will also match and verify accuracy between invoices, obtain approvals, allocation, and cost center coding. The Assistant Manager will manage daily and weekly cash management, process weekly payment runs, and interact with both external vendors and various internal departments to resolve discrepancies in timely fashion.
Job Skills and Abilities
• Understanding of 1099s and Sales & Use Tax treatment.
• High attention to detail and accuracy required.
• Must be numbers oriented.
• Understand and handle foreign currency translation and f/x rates.
• Possess analytical and research capabilities.
• Strong communication, writing, typing, problem solving and excel skills are required.
• Must have the ability to organize, prioritize, multi-task and perform leadership qualities.
• Quick learner and team player.
• This role requires a go getter attitude and a willingness to take initiative.
#LI-Hybrid
Responsibilities
Works Closely with Assistant Corporate Controller: 80%
• Monitoring and assignment of AP Inbox for submitted invoices and inquiries to ensure timely upload to Avid and response.
• Perform monthly reconciliations for AP Suspense and Employee A/R.
• Assist with quarterly S&U Tax Analysis and 1099 review/reconciliation.
• Review banking details prior to payment sent for approval by Assistant Corporate Controller.
• Review American Express Purchasing Cards Edit List (IT and Marketing Team).
• Monitor status of New Vendor List and validation.
• Coordinate Annual W9 and W8 Updates.
• Backup to setup of new employees in Great Plains across management company and subsidiaries.
• Backup to setup of Intercompany relationships.
• Backup to setup of new vendors.
• Backup to setup access and workflow in AvidXchange.
Review/Approve in AvidXchange and wire payments for posting to Great Plains: 15%
• Various currencies and f/x transactions
Other: 5%
• Update and maintain the Accounts Payable Firm webpage.
• Assist with updating policies and procedures.
• Conduct Disaster Recovery Testing scheduled twice a year.
Education
BS-Accounting/Finance
Work Experience
7+ years relevant experience